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Medical Doctor Renewals 2014-2016 FAQ List

The Renewal Application period for Medical doctors whose last names start with the letters A through L will  begin Thursday, May 8, 2014 at 8:30 a.m. and end Monday, June 30, 2014, at 4:30 p.m. EDT.

Medical doctors whose last names begin with the letters A through L are required to renew for the years 2014 - 2016. 

Beginning May 8, 2014, licensees may renew online by going to the Board's website and following the online renewal directions if they:

1.     currently hold an ACTIVE medical license;  or

2.     currently hold an INACTIVE medical license and will renew in an INACTIVE status; and

3.      have obtained the required continuing medical/podiatric education;

4.     answer “no” to all questions listed on page five (5) of the paper renewal application (click here for the list of questions); and 

5.     desire to pay via credit/debit card.

Those licensees who (a) chose not to renew online, (b) chose not to pay by credit/debit card or (c) cannot renew online due to a “yes “ answer on page five (5) may download a renewal application, available during the renewal period, from the Board’s website.

The Board of Medicine will no longer mail a paper renewal application to the medical doctors who are renewing their licenses. 

 

**** Please Note   ****

A.     End of Life Care including pain management continuing medical education is no longer required.

B.    Three (3) hours of Continuing Medical Education from a Board approved program in the area of Best Practice Prescribing of Controlled Substances and Drug Diversion Training taken within the previous renewal period (July 1, 2012 – June 30, 2014) is now required. 

Q1:  What are my options to renew my license?

A:  You may register as   

1.     ACTIVE;

2.     INACTIVE (you maintain registration with this office and must complete the required CME, but you may not practice until the Board converts the status of your license to active)

3.     or you may allow your license to EXPIRE, which requires no action by you.

4.     If you chose to reinstate your license within one year of the expiration date you will need to complete a reinstatement application and submit your CME for the previous two year renewal cycle.

5.     If your license remains expired for more than one year and you wish to return to WV to practice, you will need to reapply to activate your license.

Q2:  What are the CME requirements?

A: During the period 7/1/12 to 6/30/14 you must have:

Completed 50 hours of Category I CME acquired during the period 7/1/12 to 6/30/14, with at least thirty (30) hours of the required fifty (50) hours of continuing medical education being related to the physician's area or areas of specialty and which may include the mandated  three (3) hours of CME from a Board approved program in the area of Best Practice Prescribing of Controlled Substances and Drug Diversion Training  OR Sat for and passed a certification or recertification examination of one of the ABMS Boards OR Documented  successful involvement in the maintenance of certification from an ABMS member board 

AND

Successfully completed three (3) hours of CME from a Board approved program in the area of Best Practice Prescribing of Controlled Substances and Drug Diversion Training. 

Q3:  I am in residency or fellowship. Do I still need CME?

A:  One full year of ACGME approved postgraduate training during the period 7/1/12 to 6/30/14 will satisfy the 50 hours of CME.

AND

It is necessary to successfully completed three (3) hours of CME from a Board approved program in the area of Best Practice Prescribing of Controlled Substances and Drug Diversion Training. 

Q4:  What if my information changes after I submit my application?

A:  You are certifying on the renewal form that the provided information is accurate for the period 7/1/12 to 6/30/14.   Therefore, you must timely submit to the Board any revised information and changes which have occurred.

Q5:  What do you mean by the questions on page 3 regarding child support obligation?  I have children who live with me. Of course I support them, does that mean I need to answer "yes"?

A:  Please note the words "court ordered".

 

 

Q6:  I already reported a malpractice case settlement or judgment that occurred in 2010. Do I have to report it every time I renew my license?

A:  No. The questions on page 5 refer to the last two-year period (July 1, 2012, to June 30, 2014). You do not need to report anything that happened prior to that period unless you have not previously reported the information. Additionally, you do not need to report cases that are pending or have been dismissed with no settlement or judgment.

Q7:  What if I forgot my West Virginia medical license number and want to renew online?

A:     You may, (a). go to the Board’s website at www.wvbom.wv.gov and search by your name to locate your number or (b) find your medical license number on your wallet card.  PLEASE DO NOT CALL THE OFFICE FOR YOUR LICENSE NUMBER.

Q8:  I had disciplinary action taken in another state during the period July 1, 2012, to June 30, 2014.  May I renew online?

A:  No.  If you answer “yes” to any of the questions listed on page five (5) of the paper application (click here for the list of questions), you MUST renew using the paper renewal application.

Q9:  What if I try to renew online, but my credit/debit card is not accepted?

A:  IF YOUR CREDIT/DEBIT CARD IS NOT ACCEPTED, YOU WILL NOT BE ABLE TO COMPLETE THE RENEWAL PROCESS ONLINE.  You may, however, try again with a different card by using the “BACK” button to get back to the credit card page and enter another credit/debit card number; otherwise, your paper renewal application, along with payment must be received at the Board office, on or before June 30, 2014, at 4:30 p.m., in order to ensure that your license does not expire.

 Q10:  I tried to renew online and wasn’t able to do so because I had a “yes” answer to one of the questions.  What do I do now?

A:  You must complete a paper application. Please download a paper application from the Boards website at www.wvbom.wv.gov . Your paper renewal application, along with payment must be received at the Board office, on or before June 30, 2014, at 4:30 p.m., in order that your license does not expire.

Q11:  What if I start my online renewal and get interrupted and am unable to finish the application at that time?  Do I need to start over?

A:  Yes, the online renewal application will not be saved.  You must begin the application again.

Q12:  Is the online renewal site secure?

A:  Yes, the site is secure.  The fees portion of the online renewal process is handled through the State Treasurer’s Office e-pay system, and your credit/debit card statement will reflect this.

Q13:  Can I print a copy of the online renewal application after I have completed the form?

A:  You may print each screen as you go through the application process.  You may also receive a copy of your answers via e-mail by supplying a valid e-mail address on the payment screen while completing the online renewal process.  The e-mail will be generated by the WV State Treasurer's Office.

Q14:  I don’t ever plan on practicing medicine in West Virginia again and would like to give up my West Virginia license.

A:  Simply let your license expire.  No action is necessary on your part.

Q15:  What if my application is not received in your office or completed online by the deadline (June 30, 2014, at 4:30 p.m., EDT)?

A:  Pursuant to WV Law, your license will expire.

Q16:  May our group renew multiple physicians online all at the same time with one credit/debit card transaction?

A:  No.  DO NOT DELEGATE COMPLETION OF THE RENEWAL APPLICATION TO ANY OTHER PERSON.   The online renewal application must be completed by the licensee.  The certifications contained in the online renewal application are the same as a legal signature.     

 Q17:  What if my paper application is postmarked before July 1, 2014, but not received in your office prior to June 30, 2014, at 4:30 p.m.?

A:  The application clearly states that your application must be RECEIVED (not postmarked) before June 30, 2014, at 4:30 p.m. Therefore, any application received after the deadline will be returned to the physician, along with a reinstatement application, and the license will expire as of July 1, 2014.

Q18:  I have mailed my renewal form to you or successfully completed the online renewal process. When may I expect to receive my new wallet card?

 

A:  Your new wallet card should be mailed to you within two (2) weeks of your successful completion of the renewal process.

Q19:  My malpractice carrier or hospital where I have privileges wants a copy of my new license now.  Will you fax/scan it to me?

A:  No.  We will not fax/scan copies of these cards to anyone.  It is important for you to keep your wallet card with you and to keep copies of it in a location where you can find them. We do not keep copies of the wallet cards that are mailed to you. To request a duplicate wallet card, the physician must submit a written request and a new card will be printed and mailed to the physician.

Q20:  Will you fax a renewal application to me?

A.  No.  You may download and copy an application from the Boards website.  

Q21:  I renewed in the INACTIVE status and already paid $150, but decided before June 30, 2014, that I really need an ACTIVE license, which costs $400.  What can I do?

A.  Contact the Board offices at 304.558.2921 for instructions.

Q22:  What are the most common errors that may result in the return of a paper application? 

A: Paper applications will be returned for the following reasons:

1.     It did not include at least one telephone number on page one.   

2.     Failure to provide all current addresses; failure to designate a PREFERRED MAILING ADDRESS.   

3.     Submission of multiple applications with one check for the total fee.   

4.     Submission of the application without the appropriate renewal fee.

5.     Missing signatures or dates.

6.     Unanswered questions on page 5.

7.     Missing documentation for a “yes” answer.

8.     All illegible applications will be returned.

 

Come back again soon as this list will be updated frequently with new questions and answers
   

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